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AI payment operations

Payment operations that learn your books.

AI that matches deposits, spots unusual patterns, and times collections to each customer.

ApplySee it match
AI ops · one morningSample data
  1. 14 deposits matched overnight2 sent to review
  2. 1 anomaly flaggedDuplicate wire, held
  3. 3 reminders sent2 skipped — paid since last run
  4. 1 dispute predictedAlert sent to your team

AI reconciliation

Deposits matched, even when the data is messy.

Truncated names, missing memos, wrong amounts. The AI matches what it can.

Overnight match runSample data
  • Wire · "ACME SMPL" · $4,200INV-4471 · Acme Sample Co.
  • ACH · "HBR FRGHT" · $1,620INV-4472 · short $380
  • Check · no memo · $2,000Review · best guess: INV-4480

2 matched by AI, 1 queued with a suggestionYour team reviews 1, not 3

Anomaly detection

Unusual patterns, caught early.

Duplicate wires, unmatched refunds, payers gone silent. Flagged before it becomes a loss.

Anomaly alerts · Oct 14Sample data
  • Duplicate wire from Acme$4,200Held
  • Refund with no matching sale$312Flagged
  • Harbor Freight: 22 days late$1,620Usually pays in 8

3 alerts, all caught before end of dayNot end of quarter

Smart collections

The right reminder, at the right time.

The system learns who forgets and who is in trouble, and follows up differently.

Collections queue · Oct 15Sample data
  • Acme Sample Co. · 3 days lateGentle reminder sent
  • Harbor Freight · 22 days lateEscalated to your AR lead
  • Northgate Pkg. · 1 day lateSkipped — partial paid yesterday

1 sent, 1 escalated, 1 heldNot the same email to all three

Dispute prediction

Chargebacks spotted before they are filed.

Support ticket, then silence, then a dispute. The system spots the pattern early.

See chargeback prevention
Dispute risk · Oct 16Sample data
  • Order #7731 · $284.00Support ticket, no reply 5 d
  • Pattern: ticket → silence → disputeSeen 4 times this quarter
  • Proactive refund offeredbefore a dispute is filed
  • Evidence packet pre-builtif the customer declines

In the build

What AI adds to your payment stack.

Each piece works on its own or together, wired into the systems you already run.

  1. REC AI reconciliation Messy remittance, truncated names, still matched.
  2. FLG Anomaly detection Duplicate wires, missing refunds, silent payers.
  3. COL Smart collections Reminders timed to each customer's pattern.
  4. DSP Dispute prediction Chargebacks caught before they are filed.
  5. AR Invoicing and AR automation Pay pages, reminders and cash application.
  6. GL Reconciliation and posting Orders, settlements and deposits matched daily.

Questions

Asked on most calls.

Is this a product we subscribe to?
No. Custom software for your books and your bank. We build and run it.
Does the AI replace our AR team?
No. It handles the matching and the pattern-watching. Your team handles the exceptions and the relationships.
What data does it need?
Bank transaction feeds, your invoice records, and payment processor data. We wire the connections on the call.
How does it learn our patterns?
It starts with your history. The longer it runs, the better it matches.
What does a build cost?
Every build is custom, so it is scoped and quoted on the call.

AI payment operations

Tell us what your team does by hand.

Thirty minutes with the people who build it.

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